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Admin Specialist PGS

Job Description

Admin Specialist – PGS 


Ft. Lauderdale, FL



Anticipated Pay Rate: $23 - $28


Proposed Start Date: 07/22/2024


Anticipated End Date: 12/31/2024



Short Description:  Under varied degrees of supervision provide a variety of administrative support and services for assigned operation (business unit).



COMPLETE DESCRIPTION:


PRIMARY DUTIES AND RESPONSIBILITIES (D&R) (for all admin positions)

  • Performs a combination of the following duties and responsibilities:

  • Communicate with internal and external customers

  • Data entry, data maintenance, reporting and analysis

  • Clerical Functions

  • Records Management

  • Gas account and gas facility research and administration

  • Work activity tracking, scheduling and record keeping

  • Will perform additional duties and responsibilities and assist other personnel as needed.

RELATIONSHIPS:


Key Internal: Interacts with a variety of company personnel within Gas Operations and Corporate staff.


Key External: Interaction outside the Company is mostly with customers, contractors, developers, other utilities, governmental agencies, vendors and members of the general public.



WORKING CONDITIONS:


The administrative personnel will work primarily in an office environment but may be required to work in a warehouse or outdoor setting.


PHYSICAL DEMANDS/REQUIREMENTS:

  • Must be able to independently operate a motor vehicle in a safe manner.

  • Must be able to independently enter/exit a motor vehicle as required.

  • Must be able to walk, stand or sit for extended periods of time.

  • Must be able to bend and/or stoop requiring full use of the lower extremities and back muscles.

  • Must be able to grasp/handle small hand tools and other objects by applying pressure with fingers and palms.

  • Must have vision correctable to 20/40.

  • Must be able to pull, push, lift and carry objects weighing up to 10 lbs.

  • Must not have an average hearing loss greater than 40 decibels in the better ear at frequencies of 500, 1000 and 2000 with or without a hearing aid.

  • Must be able to perform repetitive motions by extending arms and hands in any direction with substantial movement of wrists, hands and fingers.

  • Must be able to enter letters and numbers on a keyboard.

  • Must have the ability to judge distances and spatial relationships of objects.

  • Must be able to reach in any direction up to 4 feet.

  • Must be physically capable of indoor/outdoor.

POSITION CONCEPT:


Under active supervision provide administrative support and services for assigned business unit.  Perform general clerical duties, handling matters of a routine nature and processing routine items. Supports/Assists with the resolution of issues or may resolve problems of routine to low complexity.



QUALIFICATIONS:


Education: Required:  High School Diploma or GED


Preferred:  Business Administration or Secretarial courses beyond high school



EXPERIENCE:


Required: Minimum 1 year of diversified clerical office experience related to the duties and responsibilities of this position


Preferred:  Minimum of 2 years of administrative experience in a utility environment



Knowledge/Skills/Abilities (KSA):


Required:

  • Must be able to express and exchange ideas verbally and in writing.

  • Must be able to perform basic math functions (add, subtract, multiply, divide)

  • Knowledge of basic electronic mail functions (email), including ability to send, receive messages and attach documents. 

  • Ability to operate a variety of basic office equipment.

  • Ability to use a computer to input data, access information and/or create materials and documents using various software applications including window applications.

  • Must have attention to detail and ensure that spelling, grammar, punctuation, and sentence structure to written materials are complete and error free.

  • Good interpersonal and communication skills.

  • Ability to remain professional at all times when dealing with internal and external customers.

  • Ability to work well with various levels within the organization.


Preferred:

  • Ability to manage and prioritize multiple assignments.

  • Possess good organizational skills and be able to maintain effectiveness in a fast paced environment.

JOB NUMBER

#4436

LOCATION

Fort Lauderdale, Florida

ESTIMATED START DATE

7/22/2024

ESTIMATED DURATION OF WORK

5 months

PRIMARY CONTACT

Name

Erika Roden

Phone

(727) 294-1798

Email

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