Project Coordinator - New Mexico

Work Location:  Full Time on Site

Duration: 11 months +  

Rate: $75.00 – $85.00/hr (non-exempt)

Hours: Full time / 40 hours (onsite)

Per diem: $178.00/day (7 days per week)

Mob / Demob: $750.00 each way

Trip Home: $600.00/month travel reimbursement

US Citizenship Required

This position provides general project support to the Project Manager (PM). The Project Coordinator is typically assigned to the project during start-up through close-out.

Objectives:

The objectives of this role include but are not limited to: general support as assigned by the PM. The Project Coordinator will be assigned to many projects and likely more than one PM. This role can be considered a prelude to becoming a Junior PM and eventually a PM.

Responsibilities:

Meetings – The Project Coordinator will be responsible for meetings as assigned by the PM. The following meeting activities may be assigned: (1) Owning the meeting notification, revising meeting notices including staff and information edits, (2) support the PM in running the meeting, (3) taking meeting notes and sending them out to the team, (4) taking action items and sending them out to the team, (5) support the PM in managing all project actions, (6) file all meeting notes and actions into the appropriate project electronic folders.

Project Folders – The Project Coordinator will manage all project folders as assigned by the PM. Folders will be consistent between all projects. All required documents will be housed including those requiring approval signatures. Also manage files for project impacted lessons learned, EV’s, observation tracking, action items, meeting minutes, e-mails, pictures, risk registers and all other items as determined by the PM

Walkdowns – The Project Coordinator will accompany the project team on field walkdowns and will take notes and actions that will be disseminated to the team. If pictures are required, will be responsible for taking them, getting security/communications approval and house them in the appropriate project folders.

Project Documents – The Project Coordinator will support the PM in development of project documents such as the PID (Project Initiation Document), URS (User Requirement Specification), SOW (Scope of work for Purchase Requisitions). This includes gaining approvals and maintaining approved versions in the project folders.

Scheduling – The Project Coordinator will support the PM in development, management and update of the P-6 Schedule.

Estimating and Funding – The Project Coordinator will support the Project Manager in development and revising of project estimates. This will also include development of funding authorizations (CEPs).

Project Risk – The Project Coordinator will support the PM during development and update of the project risk registers. This also applies supporting the gathering of lessons learned and ensuring they are carried over to other projects as needed.

Vendor Training – The Project Coordinator will support the PM in managing vendor training, working with the appropriate vendor site lead ensuring each vendor employee meets their required training due dates.

Project Closeout – The Project Coordinator will support the project during close-out activities.

General Support – The Project Coordinator will provide any additional project support or other duties as assigned by the PM.

Qualifications / Requirements:

• Bachelor's degree or 5+ years’ experience in field

• Must have Proven experience in project coordination, administrative support, or a related role, preferably in the construction, real estate, or project management industries.

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and external partners.

• Proficiency in project management software, Microsoft Office suite, and other relevant tools for documentation and communication.

• Detail-oriented with a proactive and problem-solving mindset, capable of identifying and addressing project-related issues.

• Ability to adapt to changing priorities and work independently while contributing to a collaborative team environment.