Government Contract Compliance Specialist - New Mexico

Work Location:  Full Time on Site

Duration: Now through October 2025

Rate: is open and non-exempt 

Hours: Full time / 40 hours (onsite)

Per diem: $167.00/day (7 days per week)

Mob / Demob: GSA Expenses

Trip Home: 1 paid trip home per month

US Citizenship Required

Support transition from T&M contract to cost reimbursable (Modified CAS/Full CAS) contracts by closing DOE/DEAR/CAS/FAR/CASB-DISC finance/accounting (Draft finding gaps) by our external advisors.

1.      FAR52.232-7 - Identify and close compliance gaps with current T&E system (basic online) policy, process (timeliness/approval process/Accounting Policy). This should include daily time entry, accurate project allocation, timesheet amendments, process for recording of unpaid OT

a.      Assess effectiveness of affiliate timekeeping, billing and implement gap closure actions

b.      Assess effectiveness of subprime contractor timekeeping & billing compliance and alignment to LCAT Assess /billing time-entry gaps for CO & viper submission and implement gap closure actions

2.      DCAA/FAR/CAS – develop documentation required for transparency

a.      Analyze & develop G&A Allowable Indirect wrap rate cost model for UUSA (utilizing advisor data) and provide turnover for cost model to UUSA Finance

b.      CAS 418/FAR 52 - Develop direct/indirect cost segregations and accounting policy

c.      FAR Part 31 - Determine process for preventing unallowable costs exclusion from government contracts

3.      CASB – Disclosure Statement – Prepare resubmission based upon existing process and update affiliate cost process – with potential to resubmit across 3 parts

SCOPE OF WORK: 

·        Cost segregation – Proper segregation of direct and indirect costs need to be incorporated to align with government regulation

·        Indirect cost - A logical and consistent method for accumulating and allocating indirect costs to intermediate and final cost objectives

·        General ledger control - Accumulation of costs under general ledger control. Confirm that this is taking procedure is taking place

·        Reconciliation of subsidiary cost ledgers to the general ledger. Confirm that this is taking procedure is taking place

·        Adjusting entries - Approval and documentation of adjusting entries: Confirm that this is taking procedure is taking place

·        Management reviews or audits - Internal reviews or audits to ensure compliance with established policies and procedures. Action: While LES has yearly financial audits conducted, verify audits include government compliance (e.g. adherence to US GAAP standards)

·        Timekeeping system - A timekeeping system identifying employee labor by cost objectives. Action: Verify timekeeping procedures and further document how to adjust time entries. (Possibly Basic Online)

·        Labor distribution System - Labor distribution system to charge direct and indirect labor to appropriate cost objectives. Action: See Cost Segregation and Timekeeping System above

·        Interim cost determination - Interim monthly determination of costs charged to contracts. Action: Further formalize timekeeping processes including Reclassification of Hours (P&L to Projects)

·        Exclusion of unallowable costs - Exclusion of unallowable costs per 48 CFR part 31 and other contract provisions. Action: As identified in the Current State Assessment Deliverable; further procedures and definition of allowable and unallowable costs, need to be incorporated to align with government regulations

·        Contract line item identification - Identification of costs by contract line item or units, as required. Do we have procedures in place to create multiple CLIN charge codes within the same project?

·        Preproduction cost segregation - Segregation of preproduction costs from production costs, as applicable. Does LES currently capture pre-production costs and further include in costs?

·        Cost accounting information - Information required for cost limitations and to calculate indirect cost rates from books of accounts. Action: See Cost segregation above

·        Reliable data for pricing Adequate data for pricing follow-on acquisitions. Action: Please see Cost Segregation and Interim Cost above 

·        Determination; Additionally, need to develop procedures and documentation around timekeeping

·        Compliance with accounting standards - Practices in accordance with Cost Accounting Standards Board or Generally Accepted

·        Accounting Principles (GAAP). Action: Please see Cost Segregation and Interim Cost Determination; Additionally, need to develop procedures and documentation around timekeeping and GAAP compliance - Provide documentation of GAAP compliance?

DELIVERABLES FOR POSITION: 

·        Timesheet review/process and policy meets government compliance

·        Direct/Indirect cost methods and policy meets government compliance

·        Allowable/Unallowable process and policy meets government compliance

·        G&A overhead applied to LCAT rates meets government compliance

·        CASB -Disclosure resubmission meets government compliance